Access the Monroe County Circuit Clerk

About the Monroe County Circuit Clerk

Dana Sloan serves as the Monroe County Circuit Clerk. The office is an elected one, and it sits inside the historic Monroe County Courthouse in Aberdeen. The main Circuit Clerk's office is on the first floor. A separate court office on the second floor handles criminal and civil court filings. Deputy clerks split the work by function, with staff assigned to civil cases, criminal cases, and the front counter.

The clerk is the official keeper of Circuit Court and County Court papers. That role covers far more than filing. The office manages elections, issues marriage licenses, summons jurors, and collects court fines. Below is the contact information drawn from the clerk's official county pages.

The county publishes a full contact sheet for the office. The Circuit Clerk contact page lists the mailing address, the deputy clerks, and the direct lines for the court office.

The same page confirms office hours run Monday through Friday and notes that the office closes on legal holidays. Always use the physical Chestnut Street address for a visit and the post office box for mail.

What the Circuit Clerk Manages in Monroe County

The Circuit Clerk acts as clerk for both the Circuit Court and the County Court. The office keeps a general court docket that records the names and parties in each case, along with pleas, indictments, and appeal records from lower courts. Court orders are entered in the minute book, and the office maintains the execution docket for enforcing judgments.

Beyond the courtroom, the clerk carries several county-wide duties. These touch nearly every adult in Monroe County at some point.

• Voter registration and election administration
• Jury selection and jury-duty management
• Marriage license issuance
• Professional-license recording
• Circuit Court fine and restitution payments
• Judgment roll upkeep and garnishments

The office also enters a full record of suit proceedings and keeps the papers that flow into a case from start to finish. That makes the Circuit Clerk the first stop for most criminal and civil court records in the county.

Monroe County Court Records Request Form

A clear request moves faster. When asking the Circuit Clerk for a copy, the office needs enough detail to find the right file. A case number is the surest way to pull a record, but a request can still succeed with full party names and a rough date. The table below shows the core details a copy request should carry.

Records that have not been digitized still live as paper in the courthouse. For those, the office may charge a search fee billed by the hour. Note: under the Mississippi Public Records Act, a public body can charge the actual cost of search, copying, and mailing and may ask for payment in advance.

How to Request a Certified Copy

A certified copy carries the clerk's stamp and signature. Courts, banks, and government agencies accept it as proof, while a plain printout usually will not do. Most certified copies from the Circuit Clerk involve judgments, court orders, or marriage records. The steps below outline the usual path.

1. Identify the case. Gather the case number if you have it, or the full names of the parties and the rough date of the matter.
2. Contact the office. Call 662-369-8695 or visit the first-floor counter to confirm the record exists and to learn the exact copy fee.
3. Submit the request. Provide the case details, the document type, and the number of certified copies you need, in person or by mail.
4. Pay the fee. Certified copies cost $1.00 per document, plus any per-page copy charge. Money orders go to P.O. Box 843, Aberdeen, MS 39730.
5. Collect the copy. Pick it up at the courthouse or have it mailed to the return address on your request.

Older records are not a problem for the office. The Circuit Clerk has scanned generations of books into its system, so even decades-old entries can often be found and certified.

Monroe County Circuit Clerk Fee Schedule

The Circuit Clerk publishes a set fee list for filings, copies, and services. Filing fees are fixed by case type, and copy charges depend on whether the clerk makes the copy or you use the self-service machine. The most common charges are shown here.

The county posts the full schedule online, including appeal bonds and post-judgment fees. The Circuit Clerk fee page spells out the civil and criminal appeal costs in detail.

An expungement petition runs $150.00, and the office notes that all court costs and fines on the case must be paid first. A civil appeal from a lower court adds a cash bond of 125% of the lower-court judgment unless a supersedeas bond is obtained.

Paying Circuit Court Fines and Fees

The Circuit Clerk collects fines, fees, and restitution on criminal cases. The office takes several forms of payment, but not all of them. Personal checks are not accepted at all. Cash is fine at the counter, and credit or debit cards work in office when the cardholder is present, with an added fee.

For payments from a distance, three channels are open. A money order made payable to the Monroe County Circuit Clerk can be mailed to P.O. Box 843, Aberdeen, MS 39730, and it must list the correct name on the account. Online payments go through mycircuitcourtpayment.com and ask for a last name, case number, or account number. Phone payments use 1-800-393-0180. Each remote option adds a service fee.

Split Clerk Structure in Monroe County

Mississippi divides county court records between two clerks. The Circuit Clerk handles Circuit and County Court matters, criminal and civil cases, marriage licenses, juries, and elections. A separate Chancery Clerk handles a different set of records, so a request sent to the wrong office can stall.

Ronnie Boozer is the Monroe County Chancery Clerk. That office sits at 201 West Commerce Street in Aberdeen, with a mailing address of P.O. Box 578 and a phone line of 662-369-8143. The Chancery Clerk keeps Chancery Court files, land and deed records, and the minutes of the Board of Supervisors, and the office also serves as county auditor and treasurer. Divorce, probate, guardianship, adoption, and property matters all run through Chancery Court, and those records belong to the Chancery Clerk. The county's Chancery Court records page covers that side in full.

Land records carry their own online index. The Monroe County Chancery Clerk offers a web portal through DuProcess, shown on its records online landing page.

The portal warns that the online index is not the official record. Only the Land Records Index kept at the courthouse counts as official, so the web tool works best as a starting point.

Jury Duty, Elections, and Marriage Records

The Circuit Clerk runs jury service for Monroe County. When summoned, jurors call a recorded message line at 662-369-3090 for reporting instructions. The clerk's jury page lists qualifications, exemptions, and the written process for asking to be excused. It also spells out courthouse rules.

The county posts those rules in plain terms on its jury information page.

The page bars purses, briefcases, cell phones, cameras, drinks, weapons, and shorts inside the courthouse, and it asks jurors to dress appropriately. Note: the jury message line is recorded, so call it the evening before your reporting date to confirm whether the court still needs you.

Marriage licenses are also a Circuit Clerk service. Both parties must appear, show valid photo ID, and be at least 21, with parental consent required for anyone under that age. The license costs $37.00, with a $1.00 card fee, and there is no blood test and no waiting period. Monroe County marriage records reach back to 1821 and have been scanned for preservation.

Copy fees for marriage records call for care. The marriage page lists a mailed copy at $17.00, while the fee schedule shows a smaller certified-copy figure, so the two sources do not match. Confirm the exact copy price with the clerk before sending payment. The county's marriage and divorce records page walks through the application in detail.

Online Access to Monroe County Court Records

Circuit Court cases move through Mississippi Electronic Courts. Monroe County joined the system on May 23, 2022, and electronic filing is now standard for the First Circuit District. Public access runs through PAMEC, which is account-based rather than open to anyone. The login screen asks for three items.

The court's information page lists the address, hours, and go-live date for the First Circuit system. That detail appears on the First Circuit MEC court information page.

Public accounts are set up separately through online registration at pamecapps.mec.ms.gov. Without credentials, full case details and documents are not openly browsable, so unregistered users often still rely on a phone call or counter visit.

Land records take a different route. The Chancery Clerk's DuProcess portal lets the public search deeds and instruments by name, date, book, and parcel through its land records search.

Results show the instrument number, the parties, the instrument type, and the file date. Online copies can be bought, but the courthouse index remains the official source for any legal use.